Translated from German. Where anything differs, the German text counts: Deutsche Fassung

Privacy policy

Version of 11 November 2026. Which data Erbengemeinschaft-Akte processes, for what, for how long, and what rights you have. For the website and the app, on phones and in the browser. The German text, Datenschutzerklärung, is the binding one; this is a translation.

1. Controller

DGMD Software Solutions UG (haftungsbeschränkt), Luko - Dorfstr. 41, 06869 Coswig (Anhalt), Germany. Email: contact@dgmd-software.de. Full details in the Impressum. We have not appointed a data protection officer; write to us directly.

2. What we do not do

• No advertising, no tracking, no analytics services, no cookies for such purposes.
• We sell no data and pass none to partners. There are no partners.
• No text- or image-recognition service reads receipts, bank statements or documents. The app reads a bank statement on your device; the file itself is not uploaded, only the lines you choose.
• No automated decisions about you.

3. When you open the website and the app

Our host (Google Cloud Run) logs every request: IP address, time, address requested, response code and browser identifier. We need this to run the service securely and find faults (Art. 6(1)(f) GDPR). These logs are deleted after 30 days. Our own logs contain no IP address and no content, only what kind of request it was, its result and its duration.

4. Your account

For an account we process your email address, your name and, when you sign in with a password, a hash of your password. If you sign in with Google or Apple, we receive your name and email address from them. Sign-in runs through Google Identity Platform. The legal basis is the contract of use (Art. 6(1)(b) GDPR).

On your device the app stores your sign-in and half-typed entries, so nothing is lost. Signing out deletes the drafts.

Crash reports: only if you switched on “Account” → “Send crash reports” does the app send a report to Google (Firebase Crashlytics) after a crash. It holds the kind of error and where in the program, plus device model, operating system, app version and a random id of the installation. It holds no name, no e-mail address, no id of your account and no contents of cases; the error message itself is not sent. The legal basis is your consent (Art. 6(1)(a) GDPR, § 25(1) TDDDG), which you withdraw at any time with the same switch. Reports are deleted after 90 days.

News and notifications: when another heir adds something to a case, we make a note for the other heirs of that case, which the app shows under “News” and as the number on the app's icon. The note holds only which case it is and how many entries are new, and which of our notes about the app you have read (Art. 6(1)(b) GDPR). Only if you switch on “Notifications on this phone” and your phone allows it do we also keep the id your phone gives out for notifications, with the app's language, and send a notification through it. It goes through Google (Firebase Cloud Messaging) and, on an iPhone, on through Apple (Apple Push Notification service). It says only “News in your estate file”: no name, no title of a case, no amount, no contents. The legal basis is your consent (Art. 6(1)(a) GDPR, § 25(1) TDDDG), which you withdraw at any time with the same switch. We delete the id when you switch notifications off, sign out or delete your account, or when Google reports that it no longer works; the notes go with your account.

5. The case and what the heirs enter

A case holds what the heirs enter: the name of the deceased, the heirs and their shares, the estate with values and sources, costs, documents, contacts, proposals and votes, and the history of who did what when. It is visible only to the heirs who joined the case, and to nobody else, unless one of them gives a person read access.

Read access: with the “case file with evidence”, an heir can make a link for a person the heirs bring in, such as a lawyer, a notary or a tax adviser. Whoever has the link reads the case without an account: the estate, the costs, the decisions and the documents, with the heirs' names and shares, but without e-mail addresses, the contact log or the history. Every heir sees each link with who it is for, and any heir can withdraw it; it lapses on its own after 90 days. The legal basis is the legitimate interest of the community of heirs in taking advice on dividing the estate (Art. 6(1)(f) GDPR).

• For your own details the legal basis is the contract (Art. 6(1)(b) GDPR).
• Much of it is about other people: the other heirs, and heirs who do not use the app. We process this on the basis of the legitimate interest of the community of heirs in managing and dividing the estate together (Art. 6(1)(f) GDPR).
• The GDPR does not protect the data of deceased persons. What it says about living relatives we treat like all other data.

6. If you are entered in a case without using the app (Art. 14 GDPR)

Other heirs may enter you with your name and your share, and record when they wrote to you or spoke with you. These details come from the other heirs. We process them under Art. 6(1)(f) GDPR (see 5). You have the same rights as everyone else (see 9). Write to contact@dgmd-software.de; we answer within a month. You may object to the processing; we then examine whether the other heirs' interest prevails and tell you the result with reasons.

7. Purchases

Payment is through the App Store or Google Play. We receive no payment details; Apple and Google are themselves responsible for those. We receive the store's confirmation of the purchase and keep a hash of the order number, so that one purchase unlocks one case (Art. 6(1)(b) GDPR). What commercial and tax law requires us to keep, we keep for as long as the law requires (Art. 6(1)(c) GDPR).

8. Who processes the data, and where

We run the app on Google Cloud (Google Cloud EMEA Limited, Ireland) as our processor. The contents of cases and the documents are stored in data centres in the European Union (Belgium and the Netherlands). For sign-in and operations Google may also process data in the USA. Google is certified under the EU-US Data Privacy Framework; the European Commission's standard contractual clauses apply as well.

Nobody else receives data from your case, except the heirs in it, and authorities where the law obliges us.

9. How long, and your rights

A case stays stored as long as it exists; it is not deleted because the paid time ends. You delete your account in the app under “Account” → “Delete account”, or you write to us. We then delete your sign-in and every case nobody but you is in, with all entries and documents. In a shared case we delete your name and e-mail address; your share and what you entered stay for the other heirs and appear as “Former member”. The other heirs need these entries to manage the estate, divide it and prove claims (Art. 6(1)(f), Art. 17(3)(e) GDPR).

So that nothing is lost after a fault, we back the database up daily and weekly, and deleted documents can still be recovered for a while, in the same data centres in the EU (Art. 6(1)(f), Art. 32 GDPR). What is deleted therefore disappears from the backups only after at most 90 days; until then we do not use it, and if we restore a backup, we delete it again.

You have the right of access (Art. 15), rectification (Art. 16), erasure (Art. 17), restriction (Art. 18), data portability (Art. 20) and to object to processing based on legitimate interests (Art. 21 GDPR). A copy of your data comes as a file from the app under “Account” → “Export my data”. For everything else, write to contact@dgmd-software.de.

You may complain to a supervisory authority, for example the one responsible for us: the Landesbeauftragter für den Datenschutz Sachsen-Anhalt.

10. Changes

If the way we process data changes, we change this policy and give the new date at the top.